Accounts payable management ensures suppliers are paid on time, payment terms are tracked, and early payment discounts are captured. We manage your payment schedule, track due dates, flag opportunities to optimize cash flow, and provide visibility into what you owe.
The Process
Supplier invoices received, scanned, and logged into accounts payable
Invoices matched against purchase orders and receipts for three-way matching
Payment terms and due dates captured and tracked
Payment schedule optimized to balance cash flow and discount opportunities
Payments processed and recorded with full audit trail
FAQ
If an invoice doesn't match the purchase order or receipt (quantity, price, or terms), we flag it for your review before processing. You decide whether to query the supplier or process with a variance.
Yes. We track individual supplier terms (COD, 14 days, 30 days, 60 days, etc.) and schedule payments accordingly. This optimizes your cash position.
We consolidate related invoices and match them to the purchase order. You approve the consolidated total before payment.
We calculate the cash flow impact of taking early payment discounts (e.g., 2% for payment within 10 days vs. standard 30-day terms) and recommend which discounts to take based on your cash position.
Yes. We track invoices by supplier location and handle cases where one supplier has multiple divisions with separate payment terms.
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We can help you implement accounts payable and start seeing results. Book a consultation to discuss your specific needs and explore how this service can transform your business.