Calendar of WHS compliance obligations: workplace inspections, medical reviews, training updates, equipment maintenance, health and safety committee meetings, and regulatory review dates.
The Challenge
You don't have a system for tracking WHS compliance deadlines
Workplace inspections aren't conducted regularly or systematically
Risk assessments are done once and never reviewed
Training lapses because there's no schedule
Equipment maintenance is neglected because there's no reminder system
What's Included
Calendar showing all WHS obligations throughout the year, specific to your business and industry.
Schedule and checklist for regular workplace inspections to confirm hazard controls are maintained.
Schedule for reviewing risk assessments (annually, after incidents, after changes).
Schedule for training updates: refresher training, new starter inductions, equipment training, updates to procedures.
Schedule for equipment maintenance, testing, and inspection (lifts, electrical, pressure vessels, PPE, etc.).
Schedule for regular H&S committee meetings (if applicable), agenda templates, and minute-taking.
Why It Matters
WHS compliance has multiple ongoing obligations. Workplace inspections should happen regularly to confirm hazard controls are effective. Risk assessments should be reviewed periodically (usually annually). Training should be current. Equipment needs maintenance and testing. Health and safety committees (if required or in place) need regular meetings. A WHS calendar ensures these obligations are tracked and completed. It also creates a record that you're actively managing WHS, which is important for due diligence. Without a calendar, WHS activities often fall behind because they're not urgent until something goes wrong.
Single calendar tracking all WHS compliance obligations
Proactive reminders for inspections, training, and maintenance
Coordination of safety activities throughout the year
Reduced risk of missing compliance deadlines
Documented evidence of WHS program activity
Continuous improvement through regular reviews
The Process
WHS calendar created with all applicable obligations for your business
Timing of key activities: workplace inspections, risk reassessment, training updates, equipment maintenance, committee meetings
Reminders set before each obligation date
Activities scheduled and completed as per calendar
Calendar reviewed quarterly to ensure progress
Updated annually as regulations change or business evolves
Best For
Growing businesses formalising WHS compliance tracking
Higher-risk industries with significant compliance obligations
Businesses that have missed WHS deadlines and want systematic tracking
Owners wanting to ensure WHS stays on the radar
Complementary Services
Complete WHS policy framework covering hazard identification, risk assessment, incident reporting, emergency procedures, and worker consultation. Meets Work Health and Safety Act requirements and demonstrates due diligence.
Comprehensive risk assessments identifying workplace hazards, assessing likelihood and consequence, and determining proportionate control measures. Complies with WHS Act and reduces incident likelihood.
Customized annual calendar of people and employment compliance obligations specific to your business. Track Modern Award updates, payroll tax deadlines, leave management milestones, and legislative changes throughout the year.
FAQ
Workplace inspections (at least annually), risk assessment reviews (annually, or after changes), training updates, induction for new employees, health and safety committee meetings, hazard monitoring (if applicable), equipment maintenance and testing, medical reviews (if applicable).
At least annually. More frequently (quarterly or monthly) is better, especially in higher-risk environments. Inspections should be structured with a checklist covering all areas and hazards.
Usually supervisors or managers, with worker involvement. An external expert can conduct periodic independent inspections. The point is to systematically check that hazards are controlled and safety is maintained.
Some industries or states require health and safety committees (worker and management representatives). Even if not required, they're good practice—they improve safety culture and ensure workers' voices are heard.
At least annually, and whenever regulations change, after significant incidents, or after workplace changes. Schedule policy reviews on the calendar.
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